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General ledger transaction input by journal and voucher. Journal update all report as soon as entered, but voucher must processed to journal to update report.
Voucher used to print cash/bank disbursement and receipt. Waiting for approval from the authorized person, paid or received, checked by accounting department, and post or processed to journal.
To get the latest number for each type of transaction when you click ADD journal, please determine your transaction prefix in JOURNAL TYPE. Journal type are cash receipt, cash disbursement, bank, general journal, etc. There are standard type from the program used for integration journal from purchase, sales, other inventory receipt, etc. This type cannot be edited and deleted, you must create your journal type other then this type. Although you can use this standard type for your journal, but we suggest not to do it, if in the future you get the same integration journal number from other module, this journal will be overwrite.
Payment of A/R and A/P done by journal and integrated to the module. Click A/R Payment or A/P Payment. A new window appear for entering the customer, invoice number and the amount to be paid or received.
NOTE: Entering payment in voucher does not currently integrated to A/R and A/P module, you can enter payment more then once without any warning from computer.
If you debit post dated cheque account in journal, a new window appear for entering cheque number, description, customer and the cheque amount. As well as for the out post dated cheque if you credited the out post dated cheque account. You must entered the post dated cheque account in CHEQUE AND BANK ACCOUNT to activate the system.