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Purchase transaction done by PURCHASE ORDER and PURCHASE (for goods receipt when the product arrive). You can skip purchase order by only entering purchase alone. Entering purchase by selecting one of the purchase order number can copied all un received goods from the purchase order.
Entering Purchase add inventory and add Account Payable, also create journal in general ledger if you choose Y in SETUP SYSTEM.
There are two table use for purchase data:
PURCHASE JOURNAL ACCOUNT TABLE, this table contain the integrated account code for purchase transaction. You can create many account integration code for multiple purchase system you have. For perpetual system, purchase/inventory column enter cost of production account.
PURCHASE EXPENSES TABLE, this is the master file for additional expenses for your purchasing. Additional expenses add proportionally to product cost depend on each item unit price. When creating purchase journal, the purchase expenses will be credited.
Purchase expenses are the additional cost that can be charge directly to the product purchased like: Transport expenses, freight, duty, tax, etc.
This expenses add to product with formula below:
Unit Price / Total Invoice * Expenses
Journal created for ledger are debit purchase and credit purchase prepaid expenses (purchase down payment).
Report sorted by invoice number, selected by invoice number and transaction date
Analysis by product: By Product and supplier, 12 month, by location, detail with invoice number
Analysis by customer: By supplier and product, 12 month, by location, detail with invoice number.
Ranking Analysis in quick management report.
Purchase order report by order number and transaction date
Purchase order products send detail
Purchase order not send sorted by product
Purchase order not send sorted by supplier
Dued Purchase order report